For a good treatment it is necessary that a therapist creates a file: on paper, digital or a combination of both. This means that your therapist records your data from the moment of your registration. It concerns data about your health, for example your history and reports of conversations. However also administrative data, such as your name, date of birth, address and telephone number. As healthcare providers, we are obliged to establish your identity and record your Citizen Service Number (BSN).
Your files also contain the data necessary for your treatment that have been obtained through other care providers, such as the referral letter from the GP or information from another therapist/referrer.
Security of your file
All legal measures have been taken to ensure that your data is stored securely and that it is not lost or falls into unauthorized hands. In the event that data does leaks or get’s lost, your healthcare provider is obliged to report this to the Dutch Data Protection Authority and to take appropriate measures to prevent repetition in the future. Your therapist will also inform you accordingly.
Access to your file
All persons working within the practice who are involved in your treatment have access to your file. This also applies to the colleagues who replace in case of absence due to illness, holidays or for other reasons. They are also bound by professional secrecy. Your file will only be inspected to the extent that this is necessary to provide you with proper care.
General practitioner / referrer
Only with your consent we (the psychologists) are allowed to provide information to the GP/referrer or possibly to a practitioner to whom you are referred. For example, it may concern information about referral or a report. This concerns relevant data from your file.
Every time information is actually shared, you will be asked for permission again, so that you know which information is shared for which purpose and with whom. If you give your consent or objection to giving information to the GP/referrer or possibly to a treatment provider to whom you are referred, a note will be placed in your file. The information will not be provided in case of an objection.